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How does Direct Validation work? ( Short version , More information )

 
 

Why should I use Direct Validation?

 
 

How can Direct Validation offer such competitive prices?

 
 

What is included in the price?

 
 

Why does Direct Validation not use local attorneys?

 
 

What happens with my local patent attorney?

 
 

Is Direct Validation open for both patent holders and attorneys?

 
 

Who does the patent translations?

 
 

What happens once the European validations are completed?

 
 

Can Direct Validation handle annuities?

 
     
     
     
     
   
     
     
  Why should I use Direct Validation ?  
     
  Time-saving  
  By using Direct Validation you can liberate resources and save money
normally spent on arranging validations in each country. (Read more)
 
     
  Quality  
  Do you really know who translated your last patent?  
  By using Direct Validation you can liberate resources and save money
normally spent on arranging validations in each country. (Read more)
 
     
  Price  
  Do you really know who translated your last patent?  
  By using Direct Validation you can liberate resources and save money
normally spent on arranging validations in each country. (Read more)
 
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  How can Direct Validation offer such competitive prices?  
  It is very simple: Direct Validation does not use middlemen, local agents etc.
unless mandatory..
 
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What is included in the price?

 
  What you see is what you pay.  
  When using Direct Quote or placing a Direct Order , all necessary costs for the validations are included from the beginning, such as translation and official fees.
There are no hidden fees or extras like copying costs, postage or secretary costs. If there is text in the drawings or a lot of graphics in your text, this will also be included in the price communicated within 2 days.
 
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Why does not Direct Validation use local attorneys?

 
  Through our profound knowledge of national patent laws
we have managed to find ways around the obstacles in all major European
countries. This means than we can offer you validations without middlemen,
we call it Direct Validations.
 
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What happens with my European patent attorney?

 
 

You should keep your patent attorney as Direct Validation only acts during the
European validation phase.
We are happy to receive instructions and orders from either your representative or from you. Both of you can get a Direct Quote and place a Direct Order with our easy-to-use online solution.

 
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Is Direct Validation open for both patent holders and attorneys?

 
  Yes, both can get a Direct Quote and place a Direct Order with our easy-to-use
online solution.
 
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Who does the patent translations?

 
  Direct Validation has its own, complete organisation ready to validate in different EPC
countries where we have the following setup:
 
  • translators
• quality controllers
• personnel handling submissions                     (Read more)
 
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What happens once the European validations are completed?

 
 

It is up to you. Direct Validation is specialised in the European validation process. Once this is completed our mission is over. We can hand over the case to the patent holder, attorney or even to local attorneys of your choice.

 
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Can Direct Validation handle annuities?

 
 

Yes, we can do this.

 
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  Get started  
     
 

Register

 
 

From the start page you can reach the Registration page. The first person to register from your company will be the administrator having the possibilities to add more users. They will all have access to the same information.

 
     
 

Add users

 
 

The first person to register from your company is the administrator who has the possibility to add more users. If you want to change the administrator, please contact Direct Validation.

 
     
 

Client consolidation

 
 

All users added to an account will have access to the same information. If you do not want this to happen we recommend that you start a new account

 
     
 

Change password, address etc.

 
 

When logged in, go to My page.

 
     
 

Different addresses for mailing and billing, is it possible?

 
 

Yes, this can be done during the registration.

 
     
 

How can I contact Direct Validation?

 
 

If you want to add information to a specific quote or order, there is a space called Additional information at the end of the process of Direct Quote and Direct Order. Here you can both add and receive information.

 
     
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  Translations  
     
 

Who does the patent translations?

 
     
  Direct Validation has its own, complete organisation ready to validate in different EPC
countries where we have the following setup:
 
  • translators
• quality controllers
• personnel handling submissions       (Read more)
 
  In a few countries a local agent should handle the validation or approve the translation, some of the translations is then handed over to them.  
     
 

How does Direct Validation assure the quality of the translations?

 
 

All translations involve two people who are both being technical specialists and have extensive experience in translating patents to ensure the quality of your translations    (Read more)

 
     
 

Which source text is used?

 
 

Unless advised otherwise, Direct Validation always uses the source text stated in the Decision to Grant. This is almost always the Druckexemplar.
Use of the B-document is not advisable as this has no legal status.

 
     
 

Does it make any difference if the source text is in German or French?

 
 

No, this makes no difference in terms of quality. In each country Direct Validation has translators that can translate from any of the three official source languages (English, French and German).

 
     
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  Quotes & Orders  
     
 

What is included in the price?

 
  How can I order?  
  What can I order?  
  Do I have to register to get a quote?  
  I only want a quote for the translations of the patent claims, is this possible?  
  I only want to place an order for the translation of the patent claims, is this possible?  
  I want to order both translations of the patent claims & put an order for validation, is it possible?  
  Is the quote or order firm?  
  For how long is a quote valid?  
  Different types of quotes and order.  
  In which countries can I validate?  
  Can I add countries to an order?  
  Are local agents used?  
  Can I use a local agent of my choice?  
  Is a local address necessary?  
     
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What is included in the price?

 
  What you see is what you pay.  
  When using Direct Quote or put a Direct Order , all necessary costs for the validations are included from the beginning like translation and official fees.
There are no hidden fees or extras like copy costs, postage or secretary costs. If there are text in drawings or a lot of graphics in your text, it will also be included in the price communicated within 2 days.
 
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How can I order?

 
  There are two ways:  
  If you are not registered you can simply click the Place a Direct Order button at the start page and follow the instruction.
If you have already registered, just log in and click the Place a Direct Order button from there.
 
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What can I order?

 
  You can order:  
 
  • Validations of granted European patent applications.
  • Validations and translations of the patent claims, i.e. the sort of translations you are
          asked to perform at the stage called Intention to Grant according to rule 71(3).
  • Just the translations of the patent claims.
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    Do I have to register to get a quote?

     
      No, simply click the Direct Quote button at the first page and follow the instructions.
     
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    I only want to put an order for the translations of the patent claims, is it possible?

     
     

    Yes of course! On the first page, just click “Click here for 71(3) patent claims only

     
      If you are logged in you can do the same.
     
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    I only want a quote for the translations of the patent claims, is it possible?

     
     

    Yes of course! At the first page, just click “Click here for 71(3) patent claims only

     
      If you are logged in you can do the same.
     
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    I want to order both translations of the patent claims & place an order for validation, is this possible?

     
      Yes of course! On the first page of registration of your order you will find an option called “Include 71(3) translations?”
    This is found just to the right of EP application date.
     
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    Is the quote or order firm?

     
      After getting a quote or placing an order you will see the status Pending Quote or Pending Order. Within 2 business days Direct Validation will send you a firm quote/accept the order as firm.

    In case of an order you will also receive the invoice and, if necessary, the Powers of Attorney and similar documents to be signed.

    Please note that at any time, Direct Validation can decline a placed order if it is considered that the time is too short, for example due to a very long translation.
     
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    For how long is a quote valid? 

     
     

    It is valid for 30 days or until the end of the 3 month validation period.

     
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    In my list of cases I see Pending quote/Quote, Pending /Order? What is the difference and are there more types? 

     
     

    Pending Quote: When you get a Direct quote on the screen.
    Quote: 2 business days after asking for the quote you will get a firm quote from Direct Validation.
    Expired Quote: A quote older than 30 days.
    Pending Order: When you see the result on your screen after having placed a Direct Order.
    Accepted Order*: 2 business days after having put a Direct Order, you will have the order confirmed by Direct Validation.
    Expired Validation Period:  The 3 month validation period has expired.
    Validated: The validation process is finished. 
    Delivered 71(3): The Intention to Grant 71(3) job is finished.

    * Please note that at any time, Direct Validation can decline a placed order if it is considered that the time is too short, for example due to a very long translation.

     
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    In which countries can I validate?

     
     

    The number of countries depends on the EP application date and also on if you have limited yourself in the number of designated countries at the time of the EP application. 

     
      The list of possible countries can be found in the Intention to Grant letter from the EPO called “Communication under Rule 71(3) EPC”, and also at
    https://register.epo.org
     
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    Can I add countries to an order?

     
     

    No problem, just start a new order and inform Direct Validation that it is connected to the first order.

     
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    Are local agents used?

     
     

    No, Direct Validation means “Validations directly without middlemen”.

     
     

    In a few countries, however, it is still mandatory to use a local agent.

     
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    Can I use a local agent of my choice?

     
     

    Yes, just tell Direct Validation who you want to use and in which country.
    Please note that Direct Validation charges €150 per country and the prices of the local agent are applied.

     
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    Is a local address necessary?

     
     

    In general no but a few countries like Austria, Switzerland and Italy have specific laws demanding that one has to have an address in the country. For those countries Direct Validation has a local address free of charge for you.

     
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      Prices & Invoices  
         
     

    What is included in the price I see?

     
      How can some countries I have chosen show no cost for validation?  
      What is included in Translation & submission?  
      Are prices firm?  
      How is the number of words calculated?  
      When am I invoiced?  
      Is the price different if the source text is in French, German or English?  
      Late order policy  
      Cancellation policy  
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    What is included in the price I see?

     
     

    On the screen:
    Everything is included in the price you can see on the screen.
    The only exception would be if there was text in drawings or a lot of graphics in the description.

     
     

    In the emailed Quote or Accepted order you receive two office days later from Direct Validation:
    Everything is included, even graphics etc.

     
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    How come some countries I have chosen show no cost for the validation?

     
     

    If you are a patent holder, there is nothing you or Direct Validation needs to do in countries like the UK, France, Germany, Luxembourg and Liechtenstein. The respective patent office performs an automatic validation of your patent on the first day of the 3 month validation period (the Date of Grant).

     
     

    Some patent attorneys want to hand over the validation to other patent agents or attorneys in these countries but it is not necessary and only means extra costs for you.

     
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    What is included in Translation & hand-in?

     
      Everything except Official fees.  
      See also What is included in the price I see?  
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    Are prices firm?

     
     

    Two office days after you have asked for a Direct Quote or placed a Direct Order at www.direct validation.com you will receive a firm quote/accepted order.

     
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    How is the number of words calculated?

     
     

    To begin with, the price is always based on the number of words in the source text, not in the translations.

     
      If you ask for a Direct Quote and have marked that you know the number of pages in your patent text, the price you see on the screen is based on the following standard pages:
    Description: 300 words/page
    Claims: 200 word/page
    In the accepted quote you receive two office days later by email, the correct numbers of words are used for the price calculations.
     
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    When am I invoiced?

     
     

    The invoice will arrive by email together with the accepted order, two office days after you have placed your order.

     
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    Is the price different if the source text is in French, German or English?

     
     

    No, it does not matter.

     
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    Late order policy

     
     

    Direct Validation’s late order surcharges are as follows:

     
     
  • 10% if ordered 17 to 21 days before the due date.
  • 20% if ordered 12 to 16 days before the due date.
  • 30% if ordered 8 to 11 days before the due date.
  • 50% if ordered less than 8 days before the due date (in such cases we cannot
    guarantee that all cases will be filed on time).
  • At any time, Direct Validation can decline a placed order if it is considered that the time is too short, for example due to a very long translation.
     
     

    Due date means the last day of the 3 month validation period (4 month period for the 71(3) cases), “days” mean calendar days.
    The surcharges are normally displayed in the accepted order email you will receive two office days after you have placed your order, but not on the screen when placing the order.

     
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    Cancellation policy

     
     
  • All cancellations must be made in writing and accepted in writing.
  • Translations which have not been started and official fees that have not been paid,
    will be fully reimbursed.Bank fees will be paid by the customer.
  • Direct Validation’s service fees (Submission/filing fees) will be limited to 50% for each country in which the case has not yet been submitted.
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      Forms & Powers of Attorney  
         
     

    Why have I received forms to sign if Direct Validation does not use local attorneys?

     
     

    Some patent offices require the use of certain forms. As Direct Validation hands in your cases directly to the national patent offices we need the signed forms to be able to conclude the validations.

     
         
         
     

    When do I receive the forms and Powers of Attorney?

     
      Two office days after you have placed your order, the forms, if any, will arrive by email together with the accepted order.  
         
         
      How do I know what is said in the foreign forms?  
      If you are in any doubt, please contact Direct Validation.  
         
         
      Can I send the signed Power of Attorney to Direct Validation at a later stage, or even after the end of the 3 month period?

     
      In most countries it is possible to file the Power of Attorney after the end of the 3 month period but not in all. If Direct Validation needs to send in the signed Power of Attorney separately, extra charge of 80 Euro will be added.  
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      Annuities  
         
     

    What are annuities?

     
     

    Annuities, also called annual fees or renewal fees, are fees paid every year to keep the patent or patent application alive.

     
         
         
     

    Can Direct Validation administer payment of annuities?

     
     

    Yes, Direct Validation can pay both annuities together with the validations and later on to keep your patents alive. Please contact Direct Validation for more information or use the Additional information space when placing your order.

     
         
         
     

    In connection with the validations, I need help with paying the renewal fee. What do I do? 

     
     

    No problem, Direct Validation can pay the renewal fee together with the validation. Please contact Direct Validation for more information or use the Additional information space when placing your order.

     
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      Get a direct quote Put a direct order